Petersfield Town Council makes grants to organisations each year.  The sum involved is set by the Council during its usual budget process.  The grants are awarded to assist local organisations and clubs with projects or costs.  All organisations or clubs receiving  these grants must fulfil the Council’s Grant Service criteria and post event report and evidence in accordance with the Policy for the Provision of Grant Aid (C.I.P 2.9).

Successful applicants will be expected to provide a report which will be submitted to the Full Council on the effectiveness of the project or event funded by the grant within 6 months (or other period if agreed by Council).  In the event that the successful applicant fails to provide a report, the Council may use this information in the consideration of any future grant requests. (Policy for the Provision of Grant Aid, C.I.P 2.9, Clauses 2.7, 2.17) or the successful applicant will be obligated to pay the received grant in full if proof of the expenditure is not submitted. (Policy for the Provision of Grant Aid, C.I.P 2.9, Clause 4.10).

As a grant recipient, you had to submit a detailed application document outlining your project or event plan and budget in order to receive grant funding.  The grant expenditure report is your chance to provide the Council with evidence of what was accomplished and whether or not you met your milestones.  This is also an opportunity to share lessons learned and make a case for further grant applications and funding.

The short report by the recipient should include: the name of the organisation, name or contact, email address, company or charity number, the event or project the grant was utilised for, the date the project or event took place, the amount awarded by Petersfield Town Council, the brief explanation with amounts on what payments were made with grant provided, explanation on how the project or event went, the impact and outcomes on the wider community.  Additional attachments should be included for photos, data tables, invoices, surveys, etc.